The Crossings at Fleming Island CDD Board of Supervisors Meeting Minutes Thursday, November 21, 2019
2217 Eagle Harbor Parkway Fleming Island, Florida

(Please note: This is not verbatim, a CD recording of the board meeting is available on file for review).

Board Members Present

John Tabor, Chairman Zane Butler, Supervisor Tom Burt, Supervisor

Staff Present
Sam Garrison, District Counsel, Kopelousos, Bradley & Garrison
Steve Andersen, District Manager and Operations  Manager,  Eagle Harbor Dave deNagy, District Administrator, Government Management Services, LLC Jim Proctor, Tree Amigos
Jason Ferrell, Hampton Golf

-	Call to Order
Chairman Tabor called the meeting to order at 6:00 p.m.

-	Pledge of Allegiance

-	Roll Call
District Administrator deNagy called the roll.

-	Public Comment

-	Acceptance of Engagement Letter with McDirmit Davis for Preparation of the FY19 Audit

Supervisor Butler moved to approve the engagement letter with McDirmit Davis to perform the fiscal year 2019 audit. Supervisor Burt seconded the motion. Motion passed 3 - 0

-	Consideration of Resolution 2020-01 Amending the FY19 General Fund Budget
Mr. deNagy stated items six and seven are budget amendments for FY19, item six is moving money from the general fund to the capital reserve fund.

Supervisor Butler moved to adopt Resolution 2020-0 I. Chairman Tabor seconded the motion. Motion passed 3 - 0

-	Consideration of Resolution 2020-02 Amending the FY Water & Sewer Fund Budget
Mr. deNagy stated similar to the moneys moved to the capital reserve account this is the water and sewer budget being amended. There are several line items being adjusted up or down and this is putting the books in order for year end.

Supervisor Burt moved to adopt Resolution 2020-02. Supervisor Butler seconded the motion. Motion passed 3 - 0

- Management Team Reports
District Counsel

Tree Amigos - Report
Mr. Proctor gave an overview of the monthly report.

Hampton Golf- Report
Mr. Ferrell gave an overview of the golfreport.

District Manager & Operations- Report
Mr. Andersen and Mr. Garrison updated the board on their efforts in regard  to a tender offer on the defaulted bonds and indicated that the timeframe is unlikely to be met. Discussion ensued and Chairman Tabor stated that Mr Andersen and Mr Garrison should continue the process and when more information is found, bring it to the Board.

Chairman Tabor moved to authorize Mr. Andersen to negotiate a 48 month golf cart lease with either E-Z-Go or Club Car for 72 golf carts, one beverage cart and one golfrange cart in an amount not to exceed the current lease rate of $6,700 per month and Supervisor Butler seconded the motion. On voice vote, Chairman Tabor and Supervisor Butler voted in favor and Supervisor Burt opposed the motion. The motion failed. Chairman Tabor changed his vote to a nay and the motion failed with 1 in favor and 2 opposed.

Mr. Andersen stated that the current golf carts are requiring increased maintenance and due to the increased golf rounds, the batteries are failing, and most are out of warranty. Mr Andersen has been negotiating a new lease with Club Car and EZ-Go but has only received the proposal from Club Car as of today. Mr Andersen asked the board to authorize him to negotiate and finalize a golf cart lease with E-Z-Go or Club Car and use the end of year as a negotiating tool.

Chairman Tabor stated I want to make sure everyone is clear that I can now move to have the motion reconsidered.
Mr. Andersen presented a spreadsheet showing what has been charged for project management that will be submitted for payment.

-	Financial Reports for October 31, 2019
Approval of Check Registers

Supervisor  Butler  moved  to  approve  the  October  31,  2019 check  register.	Supervisor Burt seconded the motion. Motion passed 3 - 0

-	Approval of the Minutes of the October 24, 2019 Meeting

Supervisor Butler moved to approve the minutes of the October 24, 2019 meeting. Supervisor
   Burt seconded  the motion.  Motion passed 3 - 0	

-	Supervisor's Requests
Mr. Andersen stated a bonus line item in the Golf Budget needs to be approved by the Board prior to being released. We have reviewed the financials they are in line and I recommend the release the money.

On MOTION by Supervisor Butler seconded the Supervisor Burt with all in favor the bonus for Hampton Golf as outlined in the contract and budget in the amount of $22,000 was approved to be released to be paid. Motion passed 3 - 0

Mr. Herold stated I'm disappointedin not moving forward with the caits. The maintenance costs the district will bear over the next year is going to far exceed anything we have seen in the past.
Chairman Tabor asked what was the document from the Clay County Property Appraiser's
office? Mr. Garrison stated we will discuss at next month's

Next Scheduled Meeting - December 19, 2019

xm- Adjournment
Hearing no objection, the Chairman adjourned the meeting at 7:35 p.m.