The Crossings at Fleming Island CDD

Board of Supervisors Meeting Minutes
Thursday, February 22, 2018

2217 Eagle Harbor Parkway
Fleming Island, Florida

(Please note:  This is not verbatim, a CD recording of the board meeting is available on file for review).

Board Members Present

John Tabor, Chairman

Robb Rush, Vice Chairman
Mike Bruno, Supervisor left at 6:45 p.m.
David Herold, Supervisor
Zane Butler, Supervisor

Staff Present

Sam Garrison, District Counsel, Kopelousos, Bradley & Garrison
Dave deNagy, District Manager, Government Management Services, LLC
Steve Andersen, Operations Manager, Governmental Management Services, LLC Jason Ferrell, Hampton Golf
M. G. Orender, Hampton Golf
Roger Johnson, Tree Amigos Daniel Laughlin, GMS

I -	Call to Order

Chairman Tabor called the meeting to order at 6:03 p.m.

II -	Pledge of Allegiance

III -   Roll Call

February 22, 2018	The Crossings at Fleming Island CDD

District Manager deNagy called the roll.

IV -   Public Comment

V - Acceptance of the Audit Committee’s Recommendation and Authorization to Issue an RFP

 Supervisor Herold moved to accept the recommendation of the audit committee and authorize  staff to issue an RFP for audit services. Supervisor Bruno seconded the motion. Motion passed  5 - 0 

VI -   Consideration of Funding Request

 Supervisor Herold moved to approve the deficit funding request from Hampton Golf in the  amount of $94,000.00. Vice Chairman Rush seconded the motion. Motion passed 5 - 0

VII -  Management Team Reports

A.	District Counsel

B.	District Manager

C.	Tree Amigos - Report

A copy of the report was included as part of the agenda package.

D.	Hampton Golf Report

A copy of the report was distributed at the meeting.

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February 22, 2018	The Crossings at Fleming Island CDD

Mr. Orender stated we were about $30,000 ahead going in to December and between

December and January we went down $37,000. Of the $37,000 we’re down there were two

things that we missed in the budget. That was two tax bills that total about $14,000 and with

Ryan leaving there was a payout of accrued vacation. With that said, I think we can get back in

line by May. We’ve got some really good programs in the next few months on the golf side, food

and beverage keeps growing and we’ve made a hire whose focus is to book the room.

E.	District Operations Manager - Report

Mr. Andersen stated we had put Mr. Roberson on probation in September because of bad

behavior and he came into the club drunk and using abusive language and I suggest that the

board terminate his membership and to no longer allow him to come to the club.

Mr. Garrison stated in an action like this it is always in your best interests to provide

notice of Hampton and/or GMS as your agent of this action.  Any time a governmental body

takes any sort of action depriving someone of a real or perceived right you want to ensure

fairness and due process.  I recommend in an abundance of caution the you give an opportunity

to appeal. I would not recommend taking action without affording the right to appeal.

Mr. Andersen stated when we discussed this before we made it clear that it was for all

amenities, including Talon’s and golf.

Mr. Garrison stated if it is the position of the board that you want to make a change I

would not exceed the two year probationary period.

Supervisor Bruno left the meeting during this time.

 Supervisor Herold moved to revoke all privileges and rights of a Patron who was on probation to 
be on property, the golf course and Talons for the remainder of his two-year probation period
 subject to his right to appeal.  The Patron will be advised that the Clay County Sheriff’s office 
will be notified if the Patron trespasses and enters either property.  Reinstatement will be August
 2019 but subject to approval of the board with a presentation on his behalf. Supervisor Butler  seconded the motion. Motion passed 4 - 0

Mr. Andersen gave an overview of the monthly operations report, which was provided in

the agenda package.

VIII - Financial Reports for January 31, 2018

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February 22, 2018	The Crossings at Fleming Island CDD

A.	Approval of Check Registers

 Vice Chairman Rush moved to approve the January 31, 2018 check register. Supervisor Herold  seconded the motion. Motion passed 4 - 0

IX -   Minutes Approval

A.	Approval of Minutes of the January 25, 2018 Meeting

 Supervisor Butler moved to approve the minutes of the January 25, 2018 meeting. Vice  Chairman Rush seconded the motion. Motion passed 4 - 0

X -	Supervisor’s Requests

Mr. deNagy stated we will have a special meeting on March 8, 2018 to discuss upcoming

RFPs including landscape maintenance district management, golf, food and beverage and swim

and tennis.

XI – Adjournment

Hearing no objection, the Chairman adjourned the meeting at 7:46 p.m.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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